Petty Cash

Policy Statement

The purpose of a petty cash fund is to allow for the reimbursement of minor business expenses in an efficient and cost effective manner.  Use of petty cash funds is to be limited to reimbursement to University faculty, staff, and students for small expenses less than $100. (example – taxi fares, emergency office supplies, etc.)

Petty cash is to be used for payment/reimbursement of small dollar items.  Petty cash may be used for emergency business expenses where it may not be practical or possible to have a check issued beforehand.

Where
Petty cash may only be obtained at the Cashiers window (located on the 3rd floor of Founders Hall) Monday through Friday between the hours of 10:00 AM and 1:00 PM.

What you will need
You will need your original receipt/s (totaling less than $100) and an original petty cash voucher, a valid PTAEO (account number) for charging, and the authorization (signature) of the individual with approval authority for the PTAEO to be charged.  If you are charging the petty cash expense against more than one PTAEO (account number) you will need to fill out separate petty cash vouchers for each PTAEO to be charged.  Do not hold receipts for long periods of time before submitting them for reimbursement.  Reimbursement requests on receipts more than three months old will be subject to review and may be disallowed for a reimbursement via petty cash.

Questions?
Questions or help in regard to petty cash reimbursement can be directed to either ext 8768 (Steven Martinez – Cashier) or 8289 (Yuk Ng – Manager of Treasury Services)